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Accounting Assistant I

Company: Rutgers University
Location: New Brunswick
Posted on: January 17, 2020

Job Description:

Position InformationOverviewThe Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.Posting SummaryRutgers, The State University of New Jersey, is seeking an Accounting Assistant I (AA I) for IPO- Budget and Accounting department. This position processes various financial documents and data. The Accounting Assistant I performs professional work requiring knowledge of general accounting principles and practices and the basic application and use of concepts, theories and terminology of accounting. The AA I works under direct supervision, with specific instructions on routine or semi-routine work and established work parameters for the unit. Work is usually reviewed upon completion.Among the key duties of this position are the following:

  • Analyzes data and prepares internal financial reports consistent with a basic understanding of the mission, vision, role and goals of the Business Unit and the tasks and responsibilities of the Accounting Assistant II with respect to achieving business unit goals.
  • Provides analytical and executive level support on a daily basis to the business management within all the business units of Institutional Planning & Operations.
  • Researches GL activity and performs due diligence analysis of individual budget line items (sub codes) within generally accepted accounting principles.
  • Assists with preparation of (monthly, quarterly and annual) budget variance reports for all departments within Institutional Planning & Operations.
  • Creates and updates financial appendix items such as operational graphs for monthly, quarterly and annual reporting.
  • Develops and maintains relational financial databases with information extracted from RU Marketplace and other sources for reporting purposesBenefitsInformation about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overviewQualificationsMinimum Education and Experience
    • Requires a bachelors degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
    • A minimum of two years related experience.Required Knowledge, Skills, and Abilities
      • Also requires ability to work with a diverse group of people, strong organizational skills, demonstrated ability to work with on a team, strong attention to detail, and a sense of urgency.
      • Good communication skills, computer literacy, and ability to manage multiple tasks in a professional manner.
      • Requires strong ability and desire to learn new information systems and help operations utilize them to improve efficiency.
      • Requires HIPAA certification, may be obtained after date of hire.
      • Use of personal vehicle in order to travel for business demands; a valid drivers license would be required for this position.Equipment Utilized
        • To perform this job successfully, an individual should have knowledge of:University Accounting software; trainableUniversity Purchasing software; trainableMS Outlook Contact Management systems; expertInternet Explorer Internet software; expertKronos time/attendance software; trainableMS Visio software; trainableMS Excel Spreadsheet software; expertMS Word Word Processing software; expertSpecial Conditions
          • Clean Driving RecordRecruitment/Posting Title: Accounting Assistant IJob Category: Staff & Executive - Finance/Accounting/PurchasingDepartment: IPO-Budget & AccountingPosition Status: Full TimeFLSA: NonexemptGrade: 04Annual Minimum Salary: 48647.000Annual Mid Range Salary: 60534.500Annual Maximum Salary: 72422.000Standard Hours: 37.50Union Description: URA-AFT AdministrativePayroll Designation: PeopleSoftTerms of Appointment: Staff - 12 monthPosition Pension Eligibility: ABPPosting Number: 20ST0013Posting Open Date: 01/13/2020Regional Campus: Rutgers University-New BrunswickHome Location Campus: Off CampusLocation Details: 33 Knightsbridge Road, Piscataway, NJ, 08854

Keywords: Rutgers University, New Brunswick , Accounting Assistant I, Accounting, Auditing , New Brunswick, New Jersey

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