Commercial Real Estate Legal Administrative Assistant

Company: Robert Wood Johnson University Hospital
Location: New Brunswick
Posted on: May 8, 2022

Job Description:

Commercial Real Estate Legal Administrative Assistant #29726 Salary: $65K - $80K 3+ years of Legal Administrative Assistant experience required A Boston-based law firm is seeking a Commercial Real Estate Legal Administrative Assistant to join its team. In this role, you will perform a variety of secretarial duties to assist the firms' attorneys as well as maintain positive contact with clients and observe confidentiality of client matters. Responsibilities Commercial Real Estate Legal Administrative Assistant will open new case files, conduct conflict of interest checks; maintain all files, including periodic reviews and archiving older files Establish and maintain calendar and deadline reminder systems and meeting schedules; utilize master calendar system, where applicable, assist attorneys in organizing and managing multiple daily tasks Ensure that attorney time sheets and billable time entries are recorded in a timely manner; complete and proof attorney billing, e-billing, and proformas invoices Process incoming mail, including reviewing, sorting, scanning, dating, and otherwise organizing and routing it to appropriate parties; Manages outgoing mail ensuring it will be received on time, routing to specified or expedited delivery service as required, and confirm delivery Maintain positive contact with clients, attorneys, and staff and observes confidentiality of attorney-client matters Complete administrative phone and email screening and messaging; where appropriate greets visitors Organize document management program, and assist attorneys in preparing weekly reports for clients Project high degree of professionalism and interpersonal skills Work closely with administrative support staff; perform additional responsibilities as assigned; work collaboratively with other staff, paralegals, and attorneys Requirements 3+ years of Legal Administrative Assistant experience Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors Excellent attention to detail to ensure high-quality work product and ability to execute tasks through to completion Strong problem-solving skills Excellent interpersonal skills and ability to communicate by phone and email, and provide information and customer service with ordinary courtesy and tact Ability to multi-task and prioritize competing demands under pressure Ability to work in a fast-paced environment with unpredictable deadlines Ability to learn quickly and adapt to changing computer applications Demonstrated ability to be a team player Strong technical skills and proficiency with Microsoft Office Excellent organizational skills Excellent written and oral communication skills Knowledge of law office policies and procedures and ability to work under minimal supervision Proficiency with office equipment, including printers, copiers, faxes, transcription machinesby Jobble

Keywords: Robert Wood Johnson University Hospital, New Brunswick , Commercial Real Estate Legal Administrative Assistant, Administration, Clerical , New Brunswick, New Jersey