Anticipated Hourly Secretary- Main Office

Company: New Brunswick Public Schools
Location: New Brunswick
Posted on: May 10, 2022

Job Description:

JOB TITLE: Hourly Main Office Secretary

DEPARTMENT: New Brunswick High School

JOB PURPOSE

Maintaining records, answering phones, working with families and the public. Labels, files and retrieves records as needed and ensures file system is well organized. Assisting main office and administrators with daily and assigned tasks.

JOB QUALIFICATIONS

* Superior communication skills, bilingual English/Spanish strongly preferred
* Proficiency in Google Suite
* High degree of tact and ability to maintain confidentiality.
* Thoroughness and flexibility.

ESSENTIAL JOB FUNCTIONS

* Perform general office duties such as typing, operating office machines and sorting mail.
* Assist building secretaries
* Must be highly organized
* Interact with visitors, staff and public.
* Coverage for other secretaries when necessary.
* Date stamp files and materials received.
* Remove and shred out of date materials.
* Sort material in accordance with filing system used.
* Assist with screening and directing incoming calls.
* Locate materials from files upon request.
* Track materials removed from files to ensure that files are returned appropriately.
* Handle requests from employees for materials.
* Manage substitute coverage, including tracking absences and assigning substitutes
* Maintaining accurate substitue records, forwarding records to the payroll department.
* Follows directions accurately and completes tasks.
* Performs other duties as may be assigned by the principal, principal or centrl Oofice administrators.

Effective:

Immediately

Keywords: New Brunswick Public Schools, New Brunswick , Anticipated Hourly Secretary- Main Office, Administration, Clerical , New Brunswick, New Jersey