Executive Administrative Assistant

Company: Disability Solutions
Location: New Brunswick
Posted on: September 18, 2023

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to be located in New Brunswick, NJ. This position may require up to 10% travel. At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. Learn more at www.janssen.com and follow us @JanssenGlobal. Janssen Global Services, LLC is part of the Janssen Pharmaceutical Companies. The Executive Administrative Assistant will be responsible for providing support to the Chief Medical Officer for Janssen and to other members of the team as needed. This position will be based in New Brunswick, NJ. Key Responsibilities:

• Coordinating complex calendars
• Scheduling and arranging large and small meetings with internal, external and global partners
• Preparing domestic and international travel, expense reports, presentations, memos and correspondence
• Scanning e-mail for executive and highlighting items for review or action
• Appropriately and confidentially handle documentation in a timely manner
• Following up on items delegated to others by the leader
• Maintaining current department-wide distribution lists for e-mail, etc.
• Screening calls and responding to complex inquiries from all levels of employees or external sources regarding a variety of questions
• Providing support on contracts, purchase orders, and other administrative support on behalf of the leader
• Providing support for large departmental and group meetings, including logistical support (meeting room space, catering requirements, AV support, agenda support)
• Partnering with other Administration Assistants in the organization as needed
• Execute consistent and precise follow-up by ensuring issues are resolved and projects completed.
• The incumbent will present a professional and welcoming presence, representing the office of the Chief Medical Officer, including communications with employees, internal and external customers and partners, senior executives, and board members

Keywords: Disability Solutions, New Brunswick , Executive Administrative Assistant, Administration, Clerical , New Brunswick, New Jersey