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Executive Administrative Assistant

Company: Disability Solutions
Location: Raritan
Posted on: May 11, 2024

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant in Raritan, NJ. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at The Executive Administrative Assistant supports the VP, Global Medial Affairs Cardiopulmonary and Medical Adoption as well as the Sr Director Strategy and Execution in numerous diversified areas and activities. The Executive Administrative Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive and Sr. Director. Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses. Also includes partnering with all assistants across Global Medical Affairs and the Global Commercial Strategy organization to share best practices and ensure a smooth running and efficient organization. Principal Duties and Responsibilities --- Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail. --- Prepares agendas and materials for executive meetings. --- Establishes and maintains support systems for structuring priorities necessary to the Executive. --- Assist in managing the executives schedule to include scheduling meetings and appointments. --- Coordinates and assists in developing associated business reports and prepares presentations. --- Organizes files, performs data entry and analyses data, and maintains accurate records. --- Handles confidential matters requiring discretion and judgment. --- Acts as liaison with other departments and outside agencies, including senior level management. --- Administrative and project-based support --- Pro-actively managing calendars, travel/logistics and email inboxes --- Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc. --- Updating contact and stakeholder databases --- Responding to external and internal enquiries --- Co-ordinating Team Projects as and when required --- Expense and budget management --- Support & collaborate with GMAF Communication Lead --- Support & collaborate with GMAF HR Lead

Keywords: Disability Solutions, New Brunswick , Executive Administrative Assistant, Administration, Clerical , Raritan, New Jersey

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