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Sr. Administrative Assistant

Company: Disability Solutions
Location: Raritan
Posted on: May 11, 2024

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant in Raritan, New Jersey. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at The Sr. Administrative Assistant will support the Vice President, Global Med Affairs, Hematology and multiple senior leaders to: --- Provide administrative and project coordination support to senior leaders and other department personnel --- Manage multiple complex calendars, as well as booking domestic and international travel --- Maintain flexibility, anticipation, and advanced organizational skills which are essential for arranging and adjusting to changing daily schedules --- Utilize technology to optimize all business interactions to include all virtual meetings, to include Zoom and Teams meetings --- Proactively seek out opportunities to make team management and oversight more efficient --- Aid in developing project communications, including but not limited to PowerPoint decks, Word documents, Excel spreadsheets, SharePoint administration, etc. --- Assist Executive Administrative Assistant in maintaining team distribution lists and other global administrative tasks across the team --- Schedule and prioritize all logistics for internal and external meetings -- including drafting of attendee list, invitations, acting as point of contact for attendees, off meeting site contracting, catering and room setup with tech equipment as needed --- Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures --- Facilitate and manage interview scheduling and Totality administration when needed --- Prepare monthly expense reports through Concur. --- Provide back-up support as needed to team Executive Administrative Assistant. --- Partner with all team administrative assistants as needed across the Global Medical Affairs Oncology team to provide seamless support.

Keywords: Disability Solutions, New Brunswick , Sr. Administrative Assistant, Administration, Clerical , Raritan, New Jersey

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