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Administrative Assistant

Company: Disability Solutions
Location: New Brunswick
Posted on: July 1, 2024

Job Description:

Description The Administrative Assistant position provides administrative support to various levels of the Leadership Team. The Administrative Assistant will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in supporting different leaders, prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment. Responsibilities will include (but are not limited to): --- Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines --- Support the leadership team in managing calendars, and daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner --- Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization --- Assist in the preparation of correspondence, presentations, and/or reports as required --- Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team --- Demonstrate strong interpersonal skills and diplomacy at all levels of management. --- Work with minimal supervision, have strong initiative, and follow-up with a focus on details. --- Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services. --- Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs. --- Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses. --- Ensure manager's preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads). --- Maintains professional and technical knowledge by remaining current with BMS continuous learning --- Proactive management of high-profile internal & external events. Job Type: Contract 8 hour Shift Must have the ability to work onsite at least 100%.

Keywords: Disability Solutions, New Brunswick , Administrative Assistant, Administration, Clerical , New Brunswick, New Jersey

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