Secretary III

Company: Rutgers University
Location: Northfield
Posted on: April 1, 2026

Job Description:

Posting Summary Rutgers, The State University of New Jersey, is seeking a Secretary III for its Extramural Clinics within the Rutgers School of Dental Medicine ( RSDM ). Under direction, the Secretary III acts as Secretary/Receptionist and schedules patient appointments within the Office of Clinical Affairs and Extramural Clinics. Essential Duties and Responsibilities include the following: Receives patients and visitors on a Federal and State level, University Officials, faculty, students, and sales people with or without appointments in a cordial and professional manner. Answers telephones, screens calls, transfers to proper extensions, locates faculty, staff and/or students and/or relays messages to members of the Office and/or Centers. Uses intercom to relate to and from offices in regard to students, residents or patients. Responsible for maintaining schedule book for Clinic. Files alphabetically all patient charts after they have been entered on computer. From the dental software program, enters, stores, manipulates and retrieves chart information on computer for all patients assigned daily. Responsible for assembling and preparing charts for students and/or providers. AssistS the Dental Director and CODE Director with the preparation of reports for the Dean’s Office. Block the appointment scheduler for students, faculty and providers for lectures or time off requests as instructed by the Dental Director. As an Intake person, implements patient registration, billing, account review and other procedures for the day-to-day management of patient’s accounts. Assures that patients who have appointments with the doctors are seated and that all Dental Assistants are notified of the patient arrival. Instructs patients on completion of charts, books appointments, write receipts for payment and reschedules next appointment for patients. Schedules patient appointments, makes confirmations and telephones the night before appointment, records disappointments and cancellations. Establishes and approves method of payment (Sliding Fee Scale). Verifies Insurance Eligibility for all patients Pulls charts for patients each day and distributes them to the proper students, faculty and providers. Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Preferred Qualifications Experience in axiUm practice management database preferred.

Keywords: Rutgers University, New Brunswick , Secretary III, Administration, Clerical , Northfield, New Jersey