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Office Assistant (PT)

Company: Rutgers University
Location: New Brunswick
Posted on: November 27, 2019

Job Description:

Position InformationPosting SummaryRutgers, The State University of New Jersey, is seeking a part-time Office Assistant for The School of Arts and Sciences Deans Office.Among the key duties of this position are the following:

  • Assists in the recruitment of staff employees by scheduling interviews (telephone, WebEx, in-person, group, etc), including determining the availability of search committee members, space, logistics (including travel and lodging if necessary); provides both candidate and search committee/hiring manager with necessary materials in a timely manner; Prepares and sends No Thank You notices; facilitates the schedules for new hire onboarding, SAS New Hire Orientation, and any training and meetings as identified.
  • Assists in the planning, execution and wrap up of events, meetings, training programs, presentations, etc. securing facility, necessary equipment, set-up, food/beverage, etc; Prepares, sends and manages the invitation and rsvp systems; researches and purchases any necessary materials, etc for the event/program; prepares and circulates agenda and/or meeting/program materials; sets-up facility; manages sign-in and program items throughout meeting; assists with break-down of space and transport of materials back to office etc.
  • Performs clerical and administrative duties in support of the SAS HR group.
  • Assists with special projects and other duties as assigned.QualificationsMinimum Education and Experience
    • High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
    • An equivalent combination of education and/or experience may be substituted for the experience requirement.Preferred Qualifications
      • Prior HR and/or HR systems experience preferredRequired Knowledge, Skills, and Abilities
        • Knowledge of Microsoft Office suite, web based systems, Outlook email and ability to learn new databases/systems upon request
        • Strong organizational and communication skills.
        • Valid Drivers license.Equipment Utilized
          • Utilizes basic office equipment i.e. PC, printer, photocopier, scanner, etc.Physical Demands and Work Environment
            • Ability to walk up and down stairs.
            • Ability to lift up to 20 lbs.Special Conditions
              • May be some evening and weekend duties as required.
              • Use of personal vehicle in order to travel for business demands; a valid drivers license would be required for this position.
              • Because of the nature of the materials handled with this assignment, a confidentiality waiver will need to be signed by the individual hired into this position.Recruitment/Posting Title: Office Assistant (PT)Posting Number: 19TM1749Department: SAS - Dean's OfficePosition Status: Part TimeHours Per Week: 19.5Daily Work Shift: DayFLSA: NonexemptPosition Salary: $15.00-18.00/hrPayroll Designation: PeopleSoftTerms of Appointment: Temporary Staff Appointment - HourlyPosting Open Date: 11/22/2019Posting Close Date: 12/22/2019Open Until Filled: NoRegional Campus: Rutgers University-New BrunswickHome Location Campus: Livingston (RU-New Brunswick)

Keywords: Rutgers University, New Brunswick , Office Assistant (PT), Administration, Clerical , New Brunswick, New Jersey

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