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Principal Management Assistant (Confidential)

Company: Rutgers University
Location: New Brunswick
Posted on: June 24, 2022

Job Description:

Rutgers, The State University of New Jersey is seeking a Principal Management Assistant (Confidential) in the Office for Interprofessional Programs at Rutgers Biomedical and Health Sciences.

Provides advanced, diversified and confidential administrative and management support to the Vice Chancellor for Interprofessional Programs. Exercises considerable discretion and independent judgment in handling day-to-day matters in the Office of the Vice Chancellor. Provides support to the Vice Chancellor in activities that relate to interprofessional education and practice, community health and foundation grants management.

Among the key duties of this position are the following:

* Maintains and organizes the Vice Chancellor's calendar, including meetings, conferences and travel arrangements.
* Plans and organizes logistics for appointments to optimize efficient use of the Vice Chancellor's time.
* Prepares meeting materials for the Vice Chancellor (and meeting participants as necessary).
* Supervises logistical arrangements for all internal meetings hosted by the Vice Chancellor.
* Orders and maintains supplies for the office.
* Submits requests and maintains files for purchase orders regarding reimbursement for the Vice Chancellor's travel, mileage,

and meeting items.
* As directed, participates in or performs special projects.
* Screens incoming correspondence and phone messages to ensure that the all matters receive timely attention by the Vice

Chancellor as appropriate.
* Prioritizes requests for action based on the source of the inquiry, nature of the issue and the response time frame.
* Ensures completion of paperwork pertaining to membership, licensure, and certification and privileging for the Vice

Chancellor.
* Screens outgoing correspondence to ensure the necessary backup material is attached and that appropriate individuals are copied. -

Keywords: Rutgers University, New Brunswick , Principal Management Assistant (Confidential), Education / Teaching , New Brunswick, New Jersey

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