NewBrunswickRecruiter Since 2001
the smart solution for New Brunswick jobs

Administrative Assistant - Rutgers Dept of Oncology (FT)

Company: RWJBarnabas Health
Location: New Brunswick
Posted on: January 12, 2020

Job Description:

Job Summary:

The Administrative Assistant will provide high-quality administrative and project support to the Vice Present and other members of the senior leadership team of the Department of Oncology and will be responsible for performing a number of high level office administration duties. S/he will analyze administrative operations and strategies in order to suggest and implement improved work methods and systems. The Administrative Assistant will oversee and coordinate all of the offices administrative activities including, but not limited to, organizing meetings, creating presentations and managing databases. The Administrative Assistant must be proactive, meet deadlines and communicate effectively. Furthermore, s/he must be able to anticipate and address the needs of the Oncology Leadership team and their clients and perform administrative tasks to ensure the department s workflow runs smoothly. The Administrative Assistant must possess strong initiative and independent judgment with frequent access to confidential and highly complex information. The ability to interact effectively with all levels of employees, clients and vendors is a key element of this position.

Essential Functions:

  • Coordinate executive communications, including taking calls, greeting visitors, responding to emails, managing calendars, and interfacing with internal and external customers
  • Prepare internal and external documents (presentations, reports, spreadsheets, letters, etc.) as needed
  • Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars determine importance of meeting requests and schedules accordingly.
  • Coordinate staff meetings, conferences and other meetings as necessary.
  • Arrange travel and all accommodations including comprehensive and detailed itineraries.
  • Manage meeting room and required equipment needed based on meeting purpose and type.
  • Partner with key stakeholders to maintain office policies as necessary.
  • Organize office operations and procedures and maintain an organized system of paper and electronic documents
  • Maintain department organization charts, phone lists, and reporting relationship tools.
  • Participate actively in the planning and execution of department/organizational events
  • Uphold a strict level of confidentiality
  • Research and analyze data to prepare documents for review and presentation
  • Help prepare for meetings
  • Read and analyze incoming memos, submissions, and distributing them as needed
  • Perform office duties that include ordering supplies, managing a records database, and timekeeping
    Job Requirements:
    • Proven experience (minimally 2- 3 years) in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
    • Well organized, flexible and prefers the administrative challenges of supporting an office of diverse teams.
    • Associate s degree in Business of related field required Bachelor s degree preferred.
    • Knowledge of office procedures.
    • Solid experience with office management systems and MS Office.
    • Familiarity with online calendars and cloud systems.
    • Experience using various types of office equipment.
    • Strong technical knowledge of hardware (personal computer, PC peripherals and copy machinery) and software (ie: MS Office/MS Outlook).
      Other Duties:

      Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

      We offer a great work environment, competitive rates and excellent benefits, including:
      • Medical/Dental/Vision plans
      • 401 (k)
      • Vacation/Personal/Holiday/Sick Time Off
      • Short & Long Term Disability
      • Basic Life & Accidental Death Insurance
      • Tuition Reimbursement
      • Health Care/Dependent Care Flexible Spending Accounts
        RWJBarnabas Health is the most comprehensive health care delivery system in New Jersey and the state s second largest private employer with more than 32,000 employees, 9,000 physicians and 1,000 residents and interns. The system includes eleven acute care hospitals, three acute care children s hospitals and a leading pediatric rehabilitation hospital (Children s Specialized Hospital).

Keywords: RWJBarnabas Health, New Brunswick , Administrative Assistant - Rutgers Dept of Oncology (FT), Healthcare , New Brunswick, New Jersey

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Healthcare Jobs

Registered Nurse, Specialty Transport Care Unit
Description: OVERVIEW br br The Clinical Level II nurse functions as a caregiver for a specific patient population in order to achieve desired outcomes. This position focuses on expanding knowledge and skills, (more...)
Company: Hackensack Meridian Health
Location: Hackensack
Posted on: 01/20/2020

Speech Language Pathologist (SLP) needed ASAP
Description: Nationwide Travel Locum Therapist Jobs - Speech Language Pathologist Are you looking for a new therapist job Would you like to spend the season somewhere you've never been Hospitals, Clinics, Outpatient, (more...)
Company: HCEN
Location: White Plains
Posted on: 01/20/2020

RN PRN Pediatric PACU 36 Days (Relo - TX - Sign On Bonus)
Description: The Registered Nurse RN PRN coordinates and provides nursingcare including the assessment, education, counseling and treatment of patientsand delegating nursing care to others as appropriate.-- The (more...)
Company: Baylor Scott
Location: Mount Vernon
Posted on: 01/20/2020

Travel Nurse Tele RN (Telemetry)
Description: Nationwide Travel Nurse Assignments - Telemetry RN Are you looking for a new nursing job Would you like to spend the season somewhere you've never been Hospitals nationwide are looking for qualified (more...)
Company: HCEN
Location: Hackensack
Posted on: 01/20/2020

RN Travel Nurse Burn Unit
Description: Nationwide Travel Nurse Jobs - Burn Unit RN Are you looking for a new nursing job Would you like to spend the season somewhere you've never been Hospitals nationwide are looking for qualified registered (more...)
Company: HealthCare Travelers
Location: Lakewood
Posted on: 01/20/2020

Medical Technologist
Description: Top Medical Practice Hiring Medical Technologist Ranked Top Workplace in Healthcare in New York Shift: 2:00-10:30pm Competitive Salary Shift Diff. The Laboratory Technologist is accountable for the (more...)
Company: K.A. Recruiting, Inc.
Location: White Plains
Posted on: 01/20/2020

Travel Nurse (RN) Tele/Stepdown (Telemetry/PCU)
Description: This is a travel Nurse - Tele/Stepdown assignment in White Plains, NY, working days. Don't miss this exciting Telemetry/PCU travel
Company: Emerald Health Services
Location: White Plains
Posted on: 01/20/2020

Infusion RN Hospital - Home Infusion (FT)
Description: Location: br Home Infusion, 195 Little Albany Street, New Brunswick, NJ 08901 br br JOB SUMMARY: br br The Infusion RN Hospital coordinates the nursing component for home infusion therapies (more...)
Company: RWJBarnabas Health
Location: New Brunswick
Posted on: 01/20/2020

Licensed Clinical Psychologist
Description: br br Overview br br Licensed Psychologist br br White Plains, NY br br Join a leading APA-accredited, clinician-led behavioral health company today C.H.E. Behavioral Health Services (more...)
Company: CHE Behavioral Health Services
Location: White Plains
Posted on: 01/20/2020

Nurse Practitioner of Psychiatric Services
Description: An accredited acute-care hospital located in Southern Connecticut is currently searching for an experienced Nurse Practitioner of Behavioral and Mental Health to join their award winning clinical team. (more...)
Company: Nurse Practitioner
Location: White Plains
Posted on: 01/20/2020

Log In or Create An Account

Get the latest New Jersey jobs by following @recnetNJ on Twitter!

New Brunswick RSS job feeds