Jr. Legal Assistant

Company: Confidential
Location: New Brunswick
Posted on: May 16, 2022

Job Description:

We are currently looking for a Jr. Legal Assistant to join our team based in New Brunswick, NJ. This person will perform a wide variety of legal administrative and support duties for professional staff. Work performed will include a broad range of responsibilities involving legal and/or confidential information such as preparing and submitting routine filings, assisting with corporate housekeeping and affiliate reporting, preparing timesheets and expense reports, arranging for travel and assisting team members with calendars, schedules, conference calls and meeting preparation. This role entails working with all levels of internal staff across multiple offices and will also require communication with outside vendors and law firms.

Responsibilities
Completes a diverse and sometimes complex array of filing, adhering to multiple filing systems (including, but not limited to, hard copy filing, updating electronic databases and updating network folders)
Reviews, organizes, and processes legal and vendor invoices; independently attempts to resolve billing issues and errors
Prepares spreadsheets and initiates other tracking/escalation procedures for unpaid and/or disputed invoices
Assists in the maintenance of spreadsheets, document logs and other electronic data repositories/lists/tracking procedures related to corporate housekeeping
Assists in providing coverage for Board meetings; prepares and maintains meeting minutes and other Board actions
Serves as liaison to internal and external teams for certain information; ability to field and prioritize requests using proper judgment
Upkeep of corporate books and legal files
Manages mail (USPS, FedEx, UPS, etc), including distributing incoming mail/packages, date stamp incoming documents, and prepare outgoing certified mail/packages
May assist with timesheets and expense reports
May assist in managing team members' calendars
May assist with travel for team members
May assist in arranging conference calls
Completes various ad hoc projects for legal/compliance team
Additional duties and responsibilities as needed
Candidate will train to perform junior level paralegal tasks and will provide back-up support for existing Legal Assistant
Qualifications
Bachelor's degree preferred
Paralegal Certificate from an ABA approved program preferred
Punctual and reliable
Excellent time management and organizational skills
Ability to complete tasks with accuracy and great attention to detail
Salary Based on experience

Keywords: Confidential, New Brunswick , Jr. Legal Assistant, Legal , New Brunswick, New Jersey