Legal Executive Assistant - Medical Malpractice Defense Firm

Company: Nesco Resource
Location: White Plains
Posted on: July 1, 2025

Job Description:

Legal Executive Assistant One Day Remote Work Option! About the Opportunity: We're looking for a highly organized and proactive Legal Executive Assistant to support our legal team. This position provides a chance to work closely with attorneys in a fast-paced legal setting, playing a vital role in maintaining daily operations. You'll assist with managing legal communications, preparing documents, e-filing, and handling administrative responsibilities that help keep the legal process running smoothly. Core Duties Include: Phone Support: Answer and screen incoming calls on behalf of assigned attorneys; provide call coverage for colleagues as needed. Legal Document Handling: Draft, revise, and finalize various legal materials, such as pleadings, motions, discovery responses, closing sets, and formal reports. Court Filing and Tracking: Maintain records of outstanding legal documents and deadlines; perform electronic court filings (NYSCEF). Billing Assistance: Help track billable hours, process attorney invoices, and prepare invoice summaries. Professional Correspondence: Compose and send client updates, letters to outside counsel, and expert correspondence, including transcript distribution. Administrative Support: Handle scanning, copying, printing tasks, and assist with setting up virtual hearings or meetings. Filing Coordination: Facilitate NYSCEF consents and help ensure timely, accurate filings and online meeting setups. What You Bring to the Table: Experience in a Legal Executive Assistant, Legal Secretary, or equivalent role Solid understanding of legal terminology and court filing procedures Proficiency in Microsoft Office and legal document systems Sharp proofreading skills and high attention to detail Excellent organizational habits and the ability to meet multiple deadlines Strong written and verbal communication skills A professional approach to confidential information handling Familiarity with NYSCEF e-filing is a plus Work Style & Benefits: Primarily in-office, with the option for one remote day Fast-moving and collaborative work environment Comprehensive benefits including health, dental, and vision insurance, 401(k), paid time off, and sick leave Why You'll Love It Here: Join a team where your organizational skills and legal support expertise truly matter. This is a great opportunity to contribute meaningfully to a busy legal practice and be valued as an essential part of the team. Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Keywords: Nesco Resource, New Brunswick , Legal Executive Assistant - Medical Malpractice Defense Firm, Legal , White Plains, New Jersey