Project Coordinator

Company: Netsource, Inc.
Location: New Brunswick
Posted on: May 8, 2022

Job Description:

Please note that this is a 6 months contract position. Location: hybrid- onsite/remote (3 days onsite/2 days remote)8:30am-5pm M-FTop 3 non-negotiables:Proficient use of MS Apps and other toolsOrganized and detail orientedProfessional, with good communication skills & serviceIdeal background:Project Support, Event support , Procuremento Event Support:Advocacy and other event Support: GSDI sponsors and participates in many advocacy events, and others. Assistance is needed to:--- Planning support and documentation, ensuring due dates are met:o Participant recruiting and registration submissionso Virtual booth build &/or On-site booth collateral logistics coordination with 3rd party and event hosto Event Directory and/or program advertising support--- GSDI Upcoming Event Calendar summary for Category interesto GSDI Inbox:Supporting the GSDI inbox: Serve as back-up to monitor GSDI general mailbox regularly. We receive inquiries from prospective suppliers about registration, how to do business with Company, and queries from existing suppliers about updating their diversity or size status. Additionally, we use the mailbox for project related work (small refresh, Citizenship award submissions, general contact at advocacy events, etc. Resource will serve as back-up to the resource that is regularly responsible for monitoring and actioning each appropriately, sometimes handling directly, other times forwarding to SME or project specific mailbox for review. The volume is variable, depending on our advocacy event schedule and project schedule.o Certification Assistance Monitoring/Tracking:Certify My Company: GSDI offers Tier 1 certification consultation service to existing diverse, but not yet certified suppliers, through a 3rd party. Categories reach out to GSDI with questions about the service and the process to request. Information is collected from the category, supplier name, #, annual spend, certification of interest. Once supplier status is confirmed, a virtual introduction is sent to supplier and Certify My Company representative with authorization. Intermittent follow ups occur, and more consistent follow up and tracking is needed, to understand and demonstrate value.o Updating Tier 2 PPT for GSDI Dashboard - monthlyFollowing completion of Tier 2 reporting to Customers and upon receipt of Tier 2 reporting from Suppliers, a PPT must be updated, for inclusion in the GSDI dashboard. The Tier 2 strategy expansion team is assessing possible improvements in the reporting, and support will be needed to develop, implement, and maintain thereafter.o Tier 2 Customer Reporting - quarterlySupport GSDI Tier 2 Customer reporting process to ensure receipt of sales data, and report preparation, so that reports are submitted accurately and on time, documented, and accessible by business partnersSupport GSDI in managing Tier 2 queries, new requests, and troubleshooting occasional issues with online portals/transitions.o Tier 2 Supplier Reporting - quarterlySupport GSDI Tier 2 Customer reporting process to ensure Company Procurement & Supplier contacts are maintained for each supplier reporting, & closure of follow-ups on all escalations, tracking of actions, training and information requests.o GeneralDemonstrate flexibility while maintaining a sense of urgency that is often required.Manage work with a keen sense of priorities and time management to ensure accuracy and effectivenessCoordinate meetings for efficient use of time, track action items, and follows up on activitiesAct as extension of GSDI team, and liaison to Advocacy organization event staffRecommend and draft communications related to assigned workCollect and organize management data/reports as needed to support GSDI teamTroubleshoot technology issues, and reach resolution, to ensure minimal disruption to work processes, as necessaryMaintains discretion and confidentiality regarding GSDI matters and data, with external partnersAchieve results, in the absence of hour-by-hour guidance.Build strong relationships within Company Procurement, and with external GSDI partners, while contributing to an atmosphere of engagementUtilize technology to optimize all business interactions to include Zoom and Team Meetings.Create and maintain organizational documentation and data, as neededProvide ad hoc support, as needed across a wide range of GSDI mattersApplicants must provide their phone number. Reference job number A1698.

Keywords: Netsource, Inc., New Brunswick , Project Coordinator, Other , New Brunswick, New Jersey