Executive Assistant

Company: Rutgers University
Location: New Brunswick
Posted on: June 24, 2022

Job Description:

Rutgers, The State University of New Jersey is seeking an Executive Assistant in the Office of the Dean at the Robert Wood Johnson Medical School.

The Executive Assistant provides advanced, diversified and confidential administrative and management support within the Office of the Dean- Robert Wood Johnson Medical School. Exercises considerable discretion and independent judgement. Coordinates projects, correspondence, reports, and fiscal procedures for the department. Coordinates the Dean's schedule and commitments with key administrators, staff and faculty. Assists the Dean in handling a broad range of internal and external activities and special projects relating to the teaching, research and clinical missions of the school. May supervise administrative and secretarial support services.

Among the key duties of this position are the following:

* Assists the Dean in coordinating and implementing academic, administrative, and operational tasks with senior administrators, chairpersons, faculty, staff and students.
* Oversees the maintenance and organization of the dean's calendar, including phone log, meetings, preparation of materials,

conferences, travel arrangements, and expense reimbursements. Opens, sorts and distributes the deans mail; prepares and distributes correspondence of a confidential nature.
* Conducts research and studies on assigned matters and prepares reports with background material, providing input and support for policy decisions and formulation.
* Reviews incoming correspondence and paperwork to minimize the Dean's time spent in this activity. Redirects items which do not require the Dean's attention to the appropriate departments within the school.
* Maintains comprehensive knowledge of University and Department's policies and procedures.
* Independently handles projects as assigned by the Dean or his Administrator which is of a confidential nature, containing information relating to union negotiations, compensation related materials, and other union matters.
* Acts as liaison with clinical department chairs and other executive level personnel.
* Manages the Office of the Dean. Assures availability and recommends purchases of sufficient office supplies and equipment. Oversees personnel, including staff hires, promotions, merit increases, disciplinary actions and other personnel changes in accordance with established University policies.

Keywords: Rutgers University, New Brunswick , Executive Assistant, Other , New Brunswick, New Jersey