Company: Rutgers University
Location: New Brunswick
Posted on: June 24, 2022
Rutgers, The State University of New Jersey is seeking an
Executive Assistant in the Office of the Dean at the Robert Wood
Johnson Medical School.
The Executive Assistant provides advanced, diversified and
confidential administrative and management support within the
Office of the Dean- Robert Wood Johnson Medical School. Exercises
considerable discretion and independent judgement. Coordinates
projects, correspondence, reports, and fiscal procedures for the
department. Coordinates the Dean's schedule and commitments with
key administrators, staff and faculty. Assists the Dean in handling
a broad range of internal and external activities and special
projects relating to the teaching, research and clinical missions
of the school. May supervise administrative and secretarial support
Among the key duties of this position are the following:
* Assists the Dean in coordinating and implementing academic,
administrative, and operational tasks with senior administrators,
chairpersons, faculty, staff and students.
* Oversees the maintenance and organization of the dean's calendar,
including phone log, meetings, preparation of materials,
conferences, travel arrangements, and expense reimbursements.
Opens, sorts and distributes the deans mail; prepares and
distributes correspondence of a confidential nature.
* Conducts research and studies on assigned matters and prepares
reports with background material, providing input and support for
policy decisions and formulation.
* Reviews incoming correspondence and paperwork to minimize the
Dean's time spent in this activity. Redirects items which do not
require the Dean's attention to the appropriate departments within
* Maintains comprehensive knowledge of University and Department's
policies and procedures.
* Independently handles projects as assigned by the Dean or his
Administrator which is of a confidential nature, containing
information relating to union negotiations, compensation related
materials, and other union matters.
* Acts as liaison with clinical department chairs and other
executive level personnel.
* Manages the Office of the Dean. Assures availability and
recommends purchases of sufficient office supplies and equipment.
Oversees personnel, including staff hires, promotions, merit
increases, disciplinary actions and other personnel changes in
accordance with established University policies.
Keywords: Rutgers University, New Brunswick , Executive Assistant, Other , New Brunswick, New Jersey
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