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Assistant Project Coordinator, Devices, Delivery & Product Strategy

Company: Disability Solutions
Location: New Brunswick
Posted on: June 1, 2024

Job Description:

Working with UsChallenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .Drug Product Development (DPD)Our Drug Product Development team is committed to CMC design, development, and commercialization of innovative drug products to improve patient lives. We leverage the best people, collaboration, and cutting-edge innovation to achieve this commitment. BMS's internal engine of innovation includes unrivaled industry leading expertise in CMC development of small molecules, protein biotherapeutics, protein degraders, and other therapeutic modalities. We collaborate closely with our colleagues in R&D and Commercial to design our drug products. Here, you'll get the chance to grow and thrive through opportunities that are uncommon in scale and scope.Position SummaryPosition provides administrative and project support to the Executive Director, Devices, Delivery & Product Strategy (DDPS) in Drug Product Development (DPD). This is a multi-site organization in BMS responsible for scientific research and development of innovative medicines that transform patients' lives. The position requires mastery of the executive assistant and project management function, including projection of a strong presence internally and externally with a high level of professionalism. Candidate will perform highly diverse administrative and project management duties, which involve senior level contacts and exposure to sensitive information requiring confidentiality, discretion, and good judgment.Key Responsibilities

  • Support DDPS and DPD organization with diverse, and often time-sensitive, complex administrative functions, projects, and organization of tasks.
  • Manage calendars, schedule meetings, conferences, and events, make domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off-board employees.
  • Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate, and organize high level department meetings, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools.
  • Draft and send out communications to department; pay close attention to detail and follow-up, and properly balance priorities and resources.
  • Coordinates across other operational and administrative staff in the organization
  • Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
  • Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Anticipate key issues and implement action plans based on changing priorities and commitments.
  • Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
  • Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
  • Will require occasional travel to other local BMS sites in NJ (Summit West, Princeton Pike, Lawrenceville)Qualifications & Experience
    • Minimum High School Diploma; higher degree would be preferred; educational experience may be substituted for appropriate and relevant experience.
    • Prior relevant experience for 4 years preferred.
    • Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processes.
    • Ability to interact with colleagues at all levels of the organization.
    • Must be highly proficient in various electronic systems (or willing to learn rapidly) (Concur Travel/T&E, ARIBA, SAP, WorkDay)
    • High proficiency in MS Office Suite (Outlook, PPT, Word, Excel, OneNote, Forms, MS Teams, SharePoint); high technology savviness or strong learning ability and willingness to learn.
    • Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.
    • Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
    • Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.
    • Also required to provide back-up support as needed to cover planned vacations as well as unplanned absences for others as appropriate. If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. Uniquely Interesting Work, Life-changing CareersWith a single vision as inspiring as Transforming patients' lives through science--- , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site Protocol BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function. BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement. BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters. BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Keywords: Disability Solutions, New Brunswick , Assistant Project Coordinator, Devices, Delivery & Product Strategy, Other , New Brunswick, New Jersey

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