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Executive Assistant

Company: Disability Solutions
Location: Raritan
Posted on: June 4, 2024

Job Description:

Johnson & Johnson is recruiting for an Executive Assistant to be based in Titusville, NJ or Raritan, NJ. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at The Executive Assistant reports to the Vice President Finance, TA's (Therapeutic Areas), GD (Global Development), and GCSO (Global Commercial Strategic Organization). The position supports additional Finance Directors within the R&D Finance team as needed, and provides occasional back-up support for other R&D Finance professionals including the CFO of Innovative Medicine R&D. The Executive Assistant will provide primary administrative support to the VP Finance, TA's/GD/GCSO, the Immunology R&D Senior Finance Director, the Oncology Senior Finance Director, the Neuroscience Finance Director, and others as needed, and will be responsible to:

  • Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role, and demonstrate behaviors consistent with Our Credo values
  • Be the public face of the executives supported, and represent them, the Finance Department, and the Company professionally and effectively in all interactions
  • Be fully aware of and current with the supervisors' responsibilities
  • Communicate effectively with internal and external partners at all levels, including on confidential and critical matters
  • Perform administrative tasks for R&D Finance Executives and their teams, including:
    • Proactive and thoughtful management of executives' calendars in Microsoft Outlook
    • Coordinate Finance Leadership Team meetings, agendas and presentations
    • Schedule and coordinate meetings and conferences, including conference rooms and necessary technology and support as needed
    • Track global Innovative Medicine R&D Finance organizational changes while maintaining org charts and multiple distribution lists
    • Organize thoughtful, logical and efficient travel arrangements for both international & domestic travel, including flight, hotel & transportation
    • Process monthly expense reports in compliance with J&J policy
    • Assist CREDO teams in planning and coordinating full Innovative Medicine R&D Finance team meetings and events
    • Work closely with other administrative support within Innovative Medicine R&D Finance and business partners
    • Act as delegate for Titusville neighborhood, managing seating for locally based team and visitors, working with other neighborhood delegates and building personnel
    • Effectively manage workload through critical deadlines and shifting priorities
    • Greet and escort visitors as required
    • Demonstrate strong attention to detail and follow-through on all assigned tasks
    • Appropriately handle documents and matters of a highly confidential nature with discretion
    • Handle additional responsibilities as required

Keywords: Disability Solutions, New Brunswick , Executive Assistant, Other , Raritan, New Jersey

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