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Executive Assistant

Company: Rutgers University
Location: New Brunswick
Posted on: May 11, 2019

Job Description:

Rutgers, The State University of New Jersey is seeking an Executive Assistant for the Vice Chancellor Office of Finance. This position reports to and provides direct support for the Vice Chancellor for Finance (VC-F). The Executive Assistant provides a high level of confidential administrative services including coordination of calendars, arranging complex meetings and workflows, event planning, office management, procurement, special projects and various other finance and administrative duties as needed.Among the key duties of this position is the following:* Assists the Chancellor's Office with processing invoices/payments, initiating procurement of needed goods and services (creating purchase requisitions/orders), managing office/copier supplies, obtaining signatures on forms, completing other required documentation for procurement purposes, office space management, and other various finance and administrative related duties as needed.* Coordinates the calendars for the VC-Finance. This includes setting up complex meetings for multiple attendees, securing conference rooms, and organizing general calendar work flow.* Prepares materials for meetings including agendas, printed documents and reports. Takes meeting minutes as needed and disseminates same as directed.* Orders and coordinates delivery of refreshments as directed.* Assists the VC-Finance with various position-related tasks as needed on a day-to-day basis. This includes managing office operations and performing general administrative, operational, and clerical tasks such as answering phones, generating correspondence, filing, scanning, copying, and sorting and distributing mail.* Makes travel arrangements and prepares reimbursements for the VC-Finance.* Assists with special projects and performs other position-related duties asassigned.

Keywords: Rutgers University, New Brunswick , Executive Assistant, Other , New Brunswick, New Jersey

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